Bringing your shepherds on board
For organisationsUpdated 7 Oct 2026
Invite colleagues to become shepherds under your company's name, and how they appear on KoffeeChat.
Colleagues who mentor on KoffeeChat show your company to every talent they meet. Invite them by email and they become shepherds affiliated with your organisation.
Where to find itOpen Shepherds
Invite a colleague to be a shepherd
- Step 1: Go to Shepherds in the sidebar and press + Invite a shepherd (or use Invite a shepherd under Quick actions on Home).
- Step 2: Enter their Work email on your domain, and their Name (optional) if you like.
- Step 3: Press Send invite.
You can also invite several at once from Invite Employees, with Joins as set to Shepherd. Inviting employees
What happens next
- They accept with their work email and see You're a shepherd at your organisation, then press Set up your shepherd profile.
- Like every new shepherd, their profile is reviewed by the KoffeeChat team before talents can book them.
- Once approved, they show your company on their profile and can mentor anyone on KoffeeChat.
- They also see, on their shepherd Home, the talents who follow your company and share their profile with shepherds, and can invite them to a coffee chat. Who sees your followers
Where they appear
- Under Invited by email on the Shepherds tab, until they accept.
- Then in Your shepherds, with their chats and rating, marked Awaiting approval until KoffeeChat has reviewed their profile. Tick Available for coffee chats to see who's taking bookings.
- On Team & Access, under Your team, with a Shepherd label.
- On your organogram, with a Shepherd on KoffeeChat badge on their seat.
About the Shepherd code
Sharing your Shepherd code (under Or share your shepherd code) adds someone to your community, but doesn't link a shepherd profile to your company or show them your followers. To show a colleague under your company's name, invite them by email.